Meet MIM

Privacy Policy for European Applicants

TD-507: Last Updated: August 8th, 2018

This “Privacy Policy for European Applicants’’ (hereinafter: “Privacy Policy’’) regulates the processing of your Personal Data by the party responsible for such processing:

MIM Software® Brussels BVBA, with its registered office at Drukpersstraat 4, 1000 Brussels, Belgium, registered with the Crossroads Bank for Enterprises (hereinafter: "KBO") under number 0560.690.682, and including its subsidiary enterprises whose names are listed at the end of this policy (hereinafter: ‘’MIM Software’’).

MIM Software considers it of the utmost importance that your Personal Data is processed in conformity with current legislation and regulations in order to protect your privacy.

Please read this Privacy Policy through very carefully, as it contains your rights and obligations vis-à-vis MIM Software.

MIM Software reserves the right to make amendments to this Privacy Policy. Since this Privacy Policy may be revised or updated at regular intervals, we advise you to consult this Privacy Policy as well as the website at http://www.mimsoftware.com regularly to ensure that you keep yourself informed of any such amendments.

Article 1 – General

1.1. If you (i) complete and/or send the application form or (ii) apply for a position online through our website, LinkedIn-page, or through a head-hunter or interim office, or if you send us an e-mail with your application, this means that you (hereinafter: “the Applicant”) agree to the processing of your Personal Data by MIM Software, and to the entering of your Personal Data in our database. It also means that you agree to this policy in the event that we process your Personal Data on receipt thereof from a recruiter, head-hunter or interim office.

1.2. Through this Privacy Policy, MIM Software is additionally complying with European Regulation 2016/679 dated 27 April 2016, concerning the protection of personal data (hereinafter: "General Data Protection Regulation" or “GDPR”).

Article 2 – Personal Data

2.1. The Personal Data with which the Applicant is obliged to furnish us is as follows:

• the Applicant's contact details, i.e. name and address, e-mail address, gender, H-1B and/or L1 requirements;
• the Applicant's education and training, i.e. secondary school, university, courses, etc.;
• the Applicant's resume; and
• questions related to Applicant’s work ethic, challenges.

2.2. The Personal Data with which the Applicant may furnish us at his own discretion is as follows:

• date of birth
• age
• references
• hobbies & interests
• links to any of the Applicant's social media profiles

2.3. MIM Software compiles and processes the Personal Data provided by Applicants:

• directly or by means of forms and/or attached resumes through MIM Software's Jobs page (URL: https://www.mimsoftware.com/about/careers); and
• in addition, MIM Software collects and processes Applicants' Personal Data through personal contact, telephone conversations and/or e-mails.

Article 3 – Purposes of the data processing

3.1. General purposes:

We handle Personal Data in the strictest confidence, and we use it solely for application procedures at MIM Software.

3.2. Transfer of data to third parties:

We do not transfer any Personal Data to third parties unless we are obliged by law to do so.

3.3. Internal transfer of data:

The Applicant declares that he agrees to the further processing of his Personal Data at MIM Software and the affiliated enterprises, for example MIM Software Inc.

Article 4 – Duration of the data processing

MIM Software stores all Applicants' Personal Data during the recruitment and selection procedure. We also retain this Personal Data for a period of two years subsequent to the recruitment and selection procedure. In this connection, we always consult local legislation relating to the storing of such data, and comply with such legislation. On expiration of the aforesaid period, the relevant Personal Data is fully erased from MIM Software's system.

Article 5 – Your rights

5.1. Right of access:

The Applicant has the right to obtain access to his Personal Data, as stored by MIM Software, free of charge at any time. The Applicant's right of access relates to an overview of the Personal Data compiled by MIM Software by collecting the data provided by the Applicant himself. However, the right of access does not entitle the Applicant to access any internal memoranda drawn up by the authorized staff members or persons appointed at MIM Software.

MIM Software enables Applicants to access their data by submitting a written request (including a copy of the front of their identity card) via:

• Via an e-mail sent to Privacy@MIM Software.com

5.2. Right to rectification and restriction:

The Applicant is at liberty to decide whether or not he chooses to share his Personal Data with MIM Software. In addition, the Applicant always has the right to request us to rectify or supplement his Personal Data.

The Applicant is also entitled to request us to restrict the processing of his Personal Data to the data necessary to the identification of the Applicant and his qualification for a certain position.

5.3. Right to object:

The Applicant also has the right to object to the processing of his Personal Data for serious and legitimate reasons.

5.4. Right of free transfer of data:

The Applicant is entitled to obtain his Personal Data - as processed by MIM Software - in structured, (digital), accessible and legible form and/or to transfer such data to other responsible parties.

5.5. Right to withdraw consent:

Insofar as processing of the data is based on prior consent granted by the Applicant, he has the right to withdraw such consent.

5.6. Right to be forgotten (right to erasure)

The Applicant is always entitled to request us to erase his Personal Data. The Applicant is aware that any such request to erase his Personal Data means that MIM Software will no longer consider his application.

5.7. Exercise of rights:

The Applicant is entitled to exercise his rights by submitting a written request (including a copy of his identity card) via:

• Via an e-mail sent to Privacy@MIMSoftware.com

5.8. Right to lodge a complaint:

The Applicant has the right to lodge a complaint with the Belgian Data Protection Authority:

Data Protection Authority

Drukpersstraat 35

1000 Brussels, Belgium

Tel +32 (0)2 274 48 00, Fax +32 (0)2274 48 35

E-mail: contact@apd-gba.be

Naturally, the Applicant is always at liberty to lodge a complaint with his own local or national Data Protection Authority as well. Subsequent to this, relief at the Civil Court is still possible.

If the Applicant suffers damage as a result of the processing of his Personal Data, he may submit a claim for compensation.

Article 6 – Security and confidentiality

6.1. MIM Software has devised security measures which have been implemented at a technical and organisational level. The purpose of these measures is to avoid any erasure, loss, forgery, amendment, unauthorized access or erroneous notification to third parties of the collected Personal Data, as well as all other unauthorized processing of such data.

Article 7 – Third-party access

7.1. In order to be able to process the Personal Data, MIM Software grants its personnel access to the Personal Data to the extent that is necessary for one of the purposes of processing specified.

7.2. MIM Software guarantees a similar level of protection by making contractual obligations enforceable for its personnel and agents which are similar to this Privacy Policy.

Annex 1 : list of MIM Software’s entities

USA
MIM Software Inc.
25800 Science Park Drive, Suite 180
Cleveland, OH 44122

Belgium
MIM Software Brussels BVBA (VAT BE 0560690682)
Drukpersstraat 4
1000 Brussels – BELGIUM

CHINA
MIM Software Beijing Co., Ltd.

Suite 605, Viva Plaza
No. 29 Suzhou Ave.
Beijing 100080